Freight Management
This module covers all operation process of the Sea/Air/Land freight management business which consisted of receiving orders, preparing B/L, generating Profit & Loss worksheets, billing and expenses recording and the comprehensive audit and analytical reports for end users and then management.
Outbound Freight
Set up weekly sale plan which describe comparable information of booking space and the space ordered and confirmed by customers.
Create booking memorandum to customers. The booking memorandum is printed with all necessary information such as goods and marks number, time and place of cargo loaded and price to be charged to customers.
Maintain master job records to store all details required by carrier to prepare the Ocean Bill of Lading. The master job records are also used as the job reference in the Job Costing System. Shipping Particular can be designed and printed in any formats and unlimited quantities.
Maintain sub job records to store all details of House Bill of Lading. This sub job records are also used as the reference in the Job Costing System. House Bill of Lading can be designed and printed in any formats and unlimited quantities and exported as Acrobat file which is able to be sent to customers via E-mail.
Export manifest to Text/XML for agents.
Master Airways Bill (MAWB) control for Air Freight to control receipt ,issuance and outstanding of MAWB together with Caro Sales Report preparation.
Record billing transactions with job reference. The partial information of the transactions may be copied from Booking Memorandum. You are also able to print invoice, debit note and credit note to customers and import all billing transactions to the Accounts Receivable without double data entries.
Record costing with job reference. The partial information of the transactions may be copied from Booking Memorandum. You are also able to print payable voucher to request for the payment and import all costing information to the Accounts Payable without double data entries. These billing and costing will be imported to Accounting System after posting.
Review profit of each job as soon as you have completed recording billing and costing transactions through “Outbound P/L Worksheet” screen. You are also able to print Profit and Loss worksheets for your oversea agents to see their profit or loss share of each job, if any.
Inbound Freight
Create mater job number to store all details of Ocean B/L and to be used as the reference in the Job Costing System.
Create sub-job number to store all details of House Bill of Lading and to be used as the reference in the Job Costing System.
Import Manifest data from agents in Text/XML format. No need to create Job/House and enter Manifest data, saving a lot of time. It also reduces errors from manual data entry.
Create and print the Amendment of Manifest for shipping lines.
Record billing and costing transactions with master and sub-job reference. Print invoices and payable voucher to be submitted to customers and to accounting department to request for payments respectively.
Review profit of each job as soon as you have completed recording billing and costing transactions through “Inbound P/L Worksheet” screen. You are also able to print Profit and Loss worksheets for your oversea agents to see their profit or loss share of each job, if any.
Comprehensive Audit and Analysis Reports
With this module you are able to print a lot of audit and analysis reports. You can design new reports as needed in any formats and unlimited quantities. The standard or pre-designed reports consisted of the followings:
Direct Profit Analysis This kind of report describes all revenue and costing incurred in each master and sub job. It is also printed with the gross profit calculated based on master and sub job basis.
Prorates Profit Analysis This report described all revenue and costing transactions like Direct Profit Analysis. However, it includes gross profit based on sub job basis with prorate allocated costs, the costs paid per master bill of lading.
Sale Volume This report summarizes sale quantities of each sub and master job.
Detailed Transactions This report print all details of entered master job record, sub job records and billing and costing transactions of the jobs. It is used as the audit report for data entry operators.
Billing and Voucher Listing This report summarizes billing and costing of each job under the specified period of times. It is used as the audited report to ensure that all billing and costing transactions have been entered accurately and completely. These billing and costing will be imported to Accounting System after posting.